6 Reasons why TimeTell’s leave registration system can boost efficiency for HR

Throughout the year, but especially during holiday periods, having insight into employee leave and absences is essential for keeping the organization running smoothly. This ensures that everyone, including yourself, can take time off with peace of mind while the organization is adequately staffed and all required capacity is available. A good leave registration system helps achieve this.

The Leave & Absence Module

The TimeTell Leave & Absence Module is part of TimeTell software and ensures that leave and sickness registration within your organization is as efficient as possible. From submitting and approving leave to generating management reports, read below to discover how TimeTell’s leave registration solution can benefit your organization.

1. Overview and efficiency

Manually submitting, processing, and tracking leave and sick days, for example in Excel, is time-consuming and error-prone. Using TimeTell’s Leave & Absence Module is efficient, straightforward, and provides accurate and up-to-date insight for both employees, managers, and the HR department. Employees can easily and quickly submit leave requests or report sick days, which authorized managers can immediately approve or process. The leave or sick notification is instantly updated and visible in the attendance screen, vacation planning, absenteeism reports, and leave balances. Quick, convenient, and transparent.

2. Easily create vacation planning and work schedules

Thanks to the automated online leave registration system, you have clear insight in employee availability, whether it’s for a particular department or for employees with specific skills or qualifications. Additionally, you can monitor and control leave distribution. This makes scheduling work shifts and planning projects much simpler. For employees, it provides a clear view of colleagues’ attendance and absence, making it easier to schedule leave without overlapping with others.

3. Automatic leave entitlement calculation

The leave registration system can handle complex leave entitlement calculations. For example, it can calculate leave based on age, job grade, or years of service. Both statutory and additional leave are displayed clearly. The system uses the “waterfall method” to manage different leave pools. The leave that expires first is automatically used up first, followed by the next pool with the earliest expiration date. This way, you and your employees always know how many leave days or hours they have left in each category. This brings clarity and helps prevent days from expiring unused.

4. Leave requests & sick registration with the TimeTell App

With the TimeTell App, employees can submit leave requests or report sick days anytime and anywhere. Similarly, managers or authorized colleagues can approve or process the leave or sick notifications just as easily. These actions can also be performed via the desktop version of TimeTell, but it is not necessary. Both the mobile app and desktop version are synchronized in real-time.

 5. Clear insights through extensive reporting features

In addition to being a leave registration system, TimeTell’s Leave & Absence Module is also the place to process and track sickness notifications and absenteeism. Through the reporting features in TimeTell, your organization can gain clear insights into employee leave and absenteeism data.

 6. Complete and up-to-date data through interfaces with other software

To work as efficiently as possible, it’s often necessary to consolidate data from different software systems within an organization—especially for leave and sick registration. With TimeTell’s Interface Module, you can connect TimeTell with other software packages like HRM, payroll, ERP, or financial systems. This creates a fully integrated, up-to-date, and efficient leave registration system that requires minimal effort from both employees and managers.

Optimize leave registration for your organization

Curious about how you can improve the efficiency of your organization’s leave and sick registration system with TimeTell? Contact our sales team for a free consultation. They have extensive experience in this area and would be happy to explain how TimeTell can specifically benefit your organization.